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Role Description/Criteria

Overview of the role

• Contributes to the successful functioning of the Finance area by processing the College payroll for all staffing in a timely and accurate manner.
• Works collaboratively with the Human Resources Manager about payroll matters
• Provides administrative support to the Human Resources Manager and the Finance & Administration Manager
• Provide back up support to the Student Services/Reception and Finance Areas
• Works with general direction and uses discretion and judgement in planning, allocating resources, organising work, innovating within the role and takes responsibility for outcomes. 
• Is responsible to the Finance & Administration Manager who will provide the details required to process the payroll and apply associated leave information and other information required for the payroll. This position requires a high degree of confidentiality.

Key Skills

• Knowledge of SAS200 or Pay3K, or willingness to learn.
• Knowledge of XUNO Student Management System or willingness to learn. 
• Proficient use of Microsoft Office 
• Capacity to manage your own time, complete multiple tasks with a set time frame and show initiative.
• Attention to detail and accuracy. 
• Ability to take ownership of tasks.
• Knowledge of internet systems such as Operoo, Google Forms, Trybooking 
• Highly effective communication and team-building skills
• Strong interpersonal skill, including the ability to liaise with a range of College stakeholders. 
• Demonstrate capacity to maintain confidentiality. 
• Extensive administrative experience 

Responsibilities and Accountabilities

• Payroll Processing: Handle fortnightly payroll, including Single Touch Payroll, ensuring accurate and timely payment to all staff according to their employment conditions.
• Leave Management: Maintain sick and annual leave entitlements for staff, monitor parental leave, and manage Long Service Leave applications and payments.
• Staff Management: Set up new employees in SAS and Pay3K, process termination payments, and update payroll details (e.g., bank accounts, superannuation).
• Payroll Queries: Assist employees with payroll-related inquiries and escalate issues as necessary.
• Financial Reporting: Reconcile general ledger accounts associated with payroll, prepare pro rata calculations, and assist with the annual financial audit.
• Compliance: Ensure compliance with ATO STP, monitor staff documentation (e.g., WWCC, First Aid), and liaise with various departments as needed.
• Documentation: Process staff deductions and salary sacrifices, prepare monthly superannuation payments, and manage leave records.
• Administrative Support: Collaborate with the HR Manager, prepare ad hoc reports, and maintain a current staff list.
• Additional Duties: Perform other tasks as directed by the Finance & Administration Manager.

Qualifications and Experience:

• Certificate qualification in an associated discipline. 
• Experience in payroll/financial systems.

Application Procedure

Please submit your application including a cover letter, resume and Application for Employment Form from the college website (ignatius.vic.edu.au) or direct any enquiries to Sheila Tivan at hr@ignatius.vic.edu.au by 18 October 2024.